Letter, notice and statement templates
Erasure requests, DMCA notices, crisis statements, press releases and more: sample texts you can fill in, with notes on how to use them.
- Appeal template for a disabled or suspended accountAppeals work when they are short and specific: who owns the account and why it did not break the rule cited.
- Cease and desist letter for defamatory contentA cease and desist letter tells the publisher that legal routes are open and often gets content removed without going to court.
- Complaint to Turkey's KVKK Board (template)If a Turkish data controller refuses, answers inadequately or ignores your request for 30 days, you can complain to the Personal Data Protection Board; the deadlines are short.
- Crisis statement templateA good crisis statement acknowledges what happened, says what is being done, promises when the next update comes and gives one contact channel.
- Customer photo and review consent formGetting written, explicit consent before using customer photos or reviews prevents data protection complaints and reputation crises.
- Data breach customer noticeA breach notice must be clear, short and actionable: what happened, which data, what the company did and what customers should do.
- Deepfake report templateA deepfake report should say briefly, with evidence, that the content is fake, whom it imitates and how it causes harm.
- Digital Services Act illegal content notice (template)Platforms operating in the EU must offer an easy way to report illegal content under the DSA and must explain their decisions.
- DMCA counter notice templateIf content you own was removed by a mistaken or abusive DMCA notice, a counter notice asks the platform to restore it.
- DMCA takedown notice templateIf your photo, text or video is used without permission, a DMCA notice is the fastest removal route on Google, YouTube, hosts and most platforms.
- Employee social media policyA short, clear policy stops staff accidentally starting crises and makes clear who speaks in an emergency.
- Erasure request under Turkey's KVKK (template)If a Turkish site or company keeps processing your personal data, you can ask for erasure under Article 11 of the KVKK; the controller must answer within 30 days.
- Fact-checker submissionFact-checkers work with evidence; a short submission documenting the claim, where it spreads and why it is false speeds review.
- Fake review report templatePlatforms remove fake reviews only with evidence: no customer record, similar reviews on the same day and brand-new accounts are the strongest signs.
- Fake website customer warningWhen a fake site or account appears, warning customers quickly and plainly limits fraud and reputational damage.
- Forum moderator removal requestModerators are volunteers with many requests; a short, rule-based, evidenced message gets the fastest result.
- GDPR erasure request letter (Article 17)Organisations subject to the GDPR must erase personal data without undue delay when an Article 17 ground applies; a clear letter with links and grounds gets the fastest result.
- GDPR subject access request (Article 15)A subject access request shows what data a company holds on you, where it came from and who received it; it is ideal evidence before asking for erasure.
- Google personal information removal: sample textGoogle's personal information form needs a short explanation; stating exactly which data appears where, and why it puts you at risk, speeds things up.
- Google right to be forgotten request: sample textGoogle's forms leave a short box for your reasons; explaining in a few sentences, with evidence, why the result no longer serves the public interest decides the outcome.
- Holding statement templateA holding statement says you know about the incident and are dealing with it, before the details are confirmed; it is a few sentences long.
- Hosting provider abuse report templateHosts act on reports about unlawful content on their servers; a short, evidenced abuse report often works within days.
- Impersonation report templateIn impersonation forms, a short evidence-based explanation, a clear ID and a link to your official account decide the outcome.
- Internet Archive removal requestThe Internet Archive reviews removal requests by email; exact snapshot URLs and proof of removal at source help.
- Media pitch email templateA pitch sells the story, not the release: it connects to what the journalist has written, says why now and why their readers, in five sentences.
- Negative review response templatesA reply to a negative review is written for the future customers who will read it later; keep it calm, specific and short.
- News article removal request letterEditors accept requests that are well reasoned and offer reasonable alternatives; proposing anonymisation or noindex instead of deletion speeds things up.
- Non-consensual intimate image removal requestFor non-consensual intimate images keep the request short and clear; links are enough, never send the images.
- Press release templateA press release tells a journalist about a newsworthy development in a form they can use, complete and short; the template keeps that order.
- Public apology templateAn apology that works says clearly who you are apologising to and why, sets no conditions and commits to concrete change.
- Reputation clauses for influencer contractsA few clauses in influencer contracts prevent fines for missing ad labels and stop an influencer's crisis spreading to the brand.
- Review request messagePlatforms ban selectively asking happy customers and rewarding reviews; asking everyone equally, without incentives, is compliant.
- Right of reply and correction letterWhen an article gets facts about you wrong, asking for a correction or a right of reply in the same outlet is often faster than removal and leaves a public record of the truth.
- Wikipedia talk page correction requestInstead of editing your own article, propose a correction on the talk page, disclosing your connection and citing reliable sources.
- YouTube privacy complaint: sample textIn a YouTube privacy complaint, showing with timestamps where and how you are identifiable decides the outcome.